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ADM. Job in Ketchikan Top Essex Careers

Ketchikan, Alaska
Job Type
2 Jan 2022


SUMMARY The Administrative Assistant is responsible for the oversight of all secretarial and clerical duties, working closely with the General Manager to assure that all business administrative need are met. This includes reception of incoming calls, distribution of incoming and outgoing mail, scheduling of appointments, and creation and distribution of managerial letters, mailings, memos, files and maintaining operational spreadsheets. The administrative assistant is also a liaison between the staff and corporate office on a day to day basis through continuous maintenance of employee files, explanation and implementation of employee benefits, and maintenance and submission of employee payroll data.

General Duties

  • Representation of Atlantic Aviation in a professional and positive manner.
  • Application of the principles of the \u201cAtlantic Attitude\u201d at all times.
  • Compliance with all Company policies and procedures.
  • Interaction with customers, vendors, and Atlantic Aviation employees in a professional and courteous manner.
  • Communication of work progress and significant issues with the General Manager.


  • Compilation and maintenance of customer databases.
  • Utilization of complied databases for creation and dissemination of customer correspondence materials and internal and external memos.
  • Responsible for answering all incoming calls and handling them appropriately.
  • Responsible for all the incoming and outgoing mail; sorting, distribution, deliveries, mailings, FedEx, etc.
  • Compilation and coordination of information from individual bases and creation of a weekly activity report for distribution to appropriate staff members.
  • Participate in monthly HR conference call to keep current on all company benefits, policies, etc.
  • Act as a consultant for generation of payroll reports for the assigned base.
  • Responsible for maintaining petty cash journal, cash box, and disbursing cash as needed.
  • Creation and maintenance of various databases for the purpose of tracking all employee benefits.
  • Responsible for correction of all hourly based employees thru Timesaver.
  • Maintain and keep current hourly employees' personnel files. Ensure all original employee documents are forward to the corporate office for the master file.
  • Create internal invoices as needed.
  • Maintain and keep current spreadsheets of operational aspects for the General Manager and/or Regional Controller.
  • Communicate on a daily basis with Regional Director/Controller regarding tenant concerns
  • Ordering and keeping track of company supplies.
  • Assist with new hire orientation relating to benefits and new hire paperwork.
  • Assist with annual open enrollment benefits process as directed by corporate Human Resources.
  • Prepare special reports and analyses, participate in projects.


    • 2 years experience in business administration within an office environment.
    • High school diploma or equivalent.
    • Minimum of 18 years of age.
    • Previous customer service experience.
    • Excellent communication skills, both written and oral.
    • Good organizational skills.
    • Must maintain a valid state driver's license.
    • Ability to comprehend and perform basic math calculations with minimal errors.
    • Proficiency in use of MS Office applications including Word, Excel and Outlook.
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    • Job Reference: 462784317-2
    • Date Posted: 2 January 2022
    • Recruiter: Atlantic Aviation
    • Location: Ketchikan, Alaska
    • Salary: On Application
    • Sector: Administration
    • Job Type: Permanent