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Administrative Assistant II - Development & Marketing.

Trenton, New Jersey
Job Type
2 Jan 2022


Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, competitive salaries, comprehensive benefit programs, and an environment that promotes inclusion. Some of our benefits include: generous paid Holidays, Vacation, and Sick time; excellent health & pension plans; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance. To learn more about the agency, please visit our website at : .


This position reports to the Director of Development & Marketing and supports the entire Development & Marketing Team.


1. Work with the Director of Development & Marketing to:

  • Work closely with the Director of Development & Marketing on scheduling and managing the calendar.
  • Assist the Director on day-to-day Development & Marketing operations.
  • Utilize eTapestry donor database daily.
  • Responsible for managing department activities.
  • Oversee Development & Marketing budgets.

2. Work with the Development & Marketing Team to:

  • Assist with major gift campaign and special projects.
  • Prepare meeting agenda, minutes and Board report for the Development & Marketing Committee.
  • Provide support and back-up to Data Management Specialist including; entering online donations and updating donor records in eTapestry donor database.
  • Proofread, print, and distribute departmental materials.
  • Create and distribute meeting agenda, reminders, and minutes four County Boards.
  • Manage time and attendance in NovaTime.


  • Must be a strong team player with extensive understanding of office administrative procedures and development functions.
  • Strategic multitasking and resourcefulness.
  • Ability to work with all levels of management as well as clients and vendors.
  • Must have impeccable organizational skills, along with excellent attention to detail and a strong willingness to learn.
  • Expert level communication with the ability to remain calm under pressure.
  • Outstanding interpersonal skills with good judgment and the ability to maintain discretion appropriately.
  • Extensive knowledge of Microsoft Outlook, Word, and Excel.


Job Requirements:

MINIMUM QUALIFICATIONS: An associate degree or 3-4 years of related work experience. A minimum of 2 years' experience as an executive assistant is required.




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  • Job Reference: 462784202-2
  • Date Posted: 2 January 2022
  • Recruiter: Catholic Charities - Diocese of Trenton
  • Location: Trenton, New Jersey
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent