Ballard Spahr LLP has an opportunity for an experienced legal administrative assistant (legal secretary) with top-notch technical and administrative skills to work in our Las Vegas office. The selected individual will be responsible for working with our attorneys in Litigation, Real Estate and Business & Transactions departments. This position is hybrid and offers a work schedule of 3 days a week in the office.
Responsibilities include, but are not limited to:
- Maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files and preparing and processing correspondence, memoranda and complex legal documents.
- Understanding the cycle of business and/or finance transactions to prepare transaction/loan closing documentation, organize files for delivery, oversee post-closing follow up and filings.
- Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information, new client intake, file maintenance utilizing the firm's electronic records management system, and travel coordination and expense reimbursement.
Qualified applicants will be highly motivated, detail-oriented possess strong communication, organizational, and client service skills and be able to multi-task and work in a team-oriented environment. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to multi-task and work co-operatively in a team environment to meet deadlines is required. A willingness to take innovative approaches to administrative support is a plus.
Ideal candidates for this position will have 2-3 years of relevant experience with a law firm, title company, mortgage company or other related entity. A high degree of proficiency with Microsoft Word, Outlook, Excel and a document management system strongly preferred. Experience with e-filing and Wiznet a plus. Familiarity with Nevada State, Federal and Appellate court rules, procedures and filing requirements desired. Top-notch accuracy and organizational skills; experience with time and billing and document management systems required.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including veterans and individuals with disabilities are encouraged to apply.
The health, safety and well-being of our Ballard community is a top priority. Therefore, all lawyers and staff are required to be fully vaccinated. We believe this is the most prudent position to take in order to meet our obligation to provide a safe workplace. The firm will provide exemptions and accommodations for medical and religious reasons consistent with applicable law.
The Firm is not accepting resumes from search firms for this position.
Ballard Spahr LLP offers excellent compensation, a comprehensive benefits package and a generous paid time off program is offered. For immediate consideration, please visit and apply online.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.