Ballard Spahr LLP is seeking an experienced legal administrative assistant to work in the Finance department of our Phoenix office. This position performs a variety of administrative and legal support duties and delivers high-quality support services to multiple internal and external clients, while exhibiting commitment to integrity and excellence. The position requires proactive problem solving and developing a thorough understanding of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the firm's clients, matters and associated practices. This position is hybrid and offers a work schedule of 3 days a week in the office.
The scope of responsibilities includes prioritizing, managing and following through on multiple assignments such as document production, client contact, scheduling, billing and related duties, while interacting effectively, courteously and professionally with clients, attorneys, staff and peers. The incumbent should be an agile, self-motivated and highly collaborative team member, with the ability to assume responsibility with minimal supervision.
Requirements include 1-3 years of corporate transactional experience in a law firm (real estate, non-profit tax or public finance experience would be a plus but not a necessity), a high degree of technical proficiency in Microsoft Office applications, particularly with Microsoft Word and the ability to type 65+ wpm. Top-notch accuracy and organizational skills; experience with time and billing and document management systems required.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including veterans and individuals with disabilities are encouraged to apply.
The health, safety and well-being of our Ballard community is a top priority. Therefore, all lawyers and staff are required to be fully vaccinated as a condition of employment. We believe this is the most prudent position to take in order to meet our obligation to provide as safe of a workplace as possible. The firm will provide exemptions and accommodations for medical and religious reasons consistent with applicable law.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr offers excellent compensation, a comprehensive benefits package, and a generous paid time off program. For immediate consideration, please visit and apply online.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.