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Legal Administrative Assistant. Job in Monroe Top Essex Careers

Monroe, Louisiana
Job Type
2 Jan 2022
At Vantage Health Plan, we specialize in taking care of people: our members, our patients, and our employees. We offer competitive salaries and great benefits! Benefits include: Health, Dental, Life, Accidental Death and Dismemberment, Long Term Disability, Paid Time Off, and 401(k).

Vantage is currently looking for an Administrative Assistant to work in our Legal Department at our downtown Monroe, LA location from 8:00AM - 5:00PM, Monday through Friday.

Job Summary: The Legal Administrative Assistant is responsible for providing administrative support at an executive level by performing advanced and confidential duties for Vantage Health Plan's Legal Department. Many of these support duties may be unique to a legal environment.

Essential Duties & Responsibilities:
● Operate professionally at all times, establishing a high level of credibility and trust with management and employees
● Consistently operate with high level of integrity and display excellent example of company culture, values, and policies
● Process (transcribe dictation, type, review, revise) legal documents in a timely and efficient manner while working in close contact with the General Counsel/Associate General Counsel and other Senior Executives
● Compose and prepare confidential correspondence, reports and other complex documents
● Organize and prioritize large volumes of confidential and non-routine information while maintaining specific attention to detail
● Type and design general correspondence, memos, emails and basic clerical duties such as filing, copying, scanning, maintaining calendars, etc
● Maintain the master copy of all company contracts and agreements and ensure they are updated as needed

Knowledge, Skills, and Abilities:
● Problem solving - the individual has the ability to identify and resolve problems in a timely manner, gather and analyze information skillfully and maintain confidentiality
● Oral communication - the individual speaks clearly and persuasively in positive or negative situations
● Written communication - the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
● Interpersonal skills - the individual maintains confidentiality; remains open to others' ideas and exhibits willingness to take on new tasks
● Planning/organizing - the individual takes the initiative to prioritize and plan work activities and use time efficiently and effectively
● Adaptability - the individual adapts to change in a demanding work environment, manages competing demands and is able to handle frequent change, delays or unexpected events
● Computer skills - must be experienced and proficient in a variety of computer software applications including MS Word, Outlook and Excel
● Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. A commitment to performing excellent work on a consistent basis is essential.

Marginal Duties:
● Perform special assignments, projects and other duties as assigned

● High School diploma
● In-depth working knowledge of MS Office
● Contract drafting and redlining
● Experience as an executive assistant to senior management in a corporate setting is preferred

Supervisory Responsibilities:
● This position has no supervisory responsibilities but does serve as an influencer for other positions in the department

Supervision Received:
● Works under the general supervision of the General Counsel, Associate General Counsel, and Executive Legal Assistant

Working Conditions:
● This position operates in a professional office environment
● This is a full-time position (40 hours per week), Monday - Friday
● Overtime may be required

Physical Demands
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to satisfactorily perform these essential functions without causing an undue hardship for the employer.

While performing the duties of this job, the employee is required to remain in a stationary position for long periods of time and must frequently move about the office. The employee must constantly operate a computer and other office equipment such as phones, keyboards, printers, and copiers. The employee is regularly required to communicate with others via phone, email, etc. Occasionally, the employee is required to move up to 10 pounds and may, at times, be required to move up to 50 pounds.

This description is not necessarily a comprehensive list of the duties and requirements associated with this job, and Vantage reserves the right to revise this description at any time.

Job Requirements:
  • Produce and file various legal documents
  • Maintain legal files and records
  • Transcribe from dictation legal correspondence
  • Revise and proofread legal documents
  • File and track legal documents
  • Reviewing various legal documents including trusts
  • Help support the legal department and attorneys
  • Provide administrative support to the legal department
  • Provide administrative support to the attorneys and legal assistants
  • Revise legal documents in accordance with attorneys' requests
  • Provide general administrative support for the legal department
  • Assist attorneys with office files
  • Prepare correspondence and other documents responsive to legal requests
  • Performing executive assistant/legal secretary duties
  • Obtain attorney signatures and notarizations on legal documents
  • Preparing routine correspondence, memoranda and legal documents
  • Manage the filing of legal documents, administer distribution of legal filings and maintain filing systems
  • Maintain a variety of legal files
  • Assist in preparing legal documents and general file maintenance
  • Provide administrative/secretarial support to the legal department
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  • Job Reference: 462784663-2
  • Date Posted: 2 January 2022
  • Recruiter: Vantage Health Plan, Inc.
  • Location: Monroe, Louisiana
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent